Payment Posting & ERA/EOB Processing
Accurate Payment Posting That Keeps Your Books Clean
We post every insurance and patient payment accurately, reconcile deposits daily, and flag underpayments before they turn into lost revenue.
- ERA / EOB processing
- Daily reconciliation
- Underpayment alerts
Free practice audit & ROI estimate within 24 hours. No obligation.
Overview
What Is Payment Posting and Why Does It Matter?
Payment posting is the step where every payment, adjustment and denial from insurance companies and patients is recorded against the right claim and patient account. It sounds simple, but it is the foundation of an accurate revenue cycle. When posting is late or wrong, A/R reports become unreliable, patient statements go out with the wrong balance, and denials and underpayments slip by without anyone noticing.
KGF Health posts electronic remittances (ERA/835) and paper EOBs line by line, applies contractual adjustments correctly, and reconciles every entry against your bank deposits. Our team also reviews each remittance for denial codes and payment variances, so problems are sent to follow-up the same day instead of weeks later.
- Electronic (ERA/835) and manual EOB posting
- Patient payment and copay posting
- Contractual adjustment and write-off review
- Daily deposit-to-posting reconciliation
Posting turnaround on received remittances
What's Included
Complete Payment Posting & Reconciliation
Every dollar recorded correctly, every variance flagged, every report you can trust.
ERA / EOB Processing
Line-item posting of electronic 835 files and scanned paper EOBs, including secondary and tertiary payers.
EFT & ERA Enrollment Support
We help enroll your practice with payers for electronic funds transfer and electronic remittance to speed up cash flow.
Deposit Reconciliation
Daily matching of posted payments to bank deposits and lockbox reports, so nothing goes missing.
Underpayment & Variance Follow-Up
We compare payments to your contracted rates and send underpaid claims to follow-up with supporting detail.
Patient Payment Posting
Copays, deductibles, payment plans and online payments posted accurately to keep patient balances correct.
Denial Code Routing
Denials found on remittances are coded, categorized and routed to our denial team immediately.
Our Process
How Our Payment Posting Works
A simple, repeatable workflow that keeps your accounts accurate every single day.
Receive Remittances
We collect ERAs, EOBs, lockbox files and patient payments from every source.
Post & Adjust
Payments, adjustments and write-offs are posted line by line to the correct accounts.
Reconcile
Posted totals are matched to bank deposits and any gaps are investigated.
Flag & Follow Up
Denials and underpayments are routed to follow-up with full detail the same day.
Why KGF Health
Why Practices Trust KGF Health With Posting
Accuracy at the posting stage protects every step that comes after it.
Accuracy First
Every posting is checked against the remittance so balances and reports stay reliable.
Fast Turnaround
Remittances are posted promptly so your A/R always reflects reality.
Works With Your PM System
Our team works directly inside your practice management or EHR system.
HIPAA Compliant
Secure access controls and confidential handling of all patient and payment data.
Clear Reporting
Daily and monthly posting summaries with adjustments, denials and variances.
Dedicated Team
A consistent posting team that learns your payers, contracts and workflows.
Get Started
Get a Free Payment Posting Review
We will review a sample of your recent remittances and show you where posting errors or missed underpayments may be costing you money.
Free Posting Accuracy Review
We check recent remittances against your system
Underpayment Snapshot
See where payers may be paying below contract
HIPAA Compliant
Your data is always secure and protected
Fill in your details and we’ll be in touch within 24 hours.
FAQ
Frequently Asked Questions
Have more questions? Our billing specialists are happy to help.
An ERA (Electronic Remittance Advice, or 835 file) is the electronic version of the payment explanation a payer sends. An EOB (Explanation of Benefits) is usually the paper or PDF version. We process both and post them to your system.
Yes. Our team works directly inside your practice management or EHR system, so you keep your current software and workflows.
We compare each payment to the expected allowed amount based on your fee schedules and payer contracts. When a payment is lower than expected, the claim is flagged and sent to follow-up with the details needed to dispute it.
Yes. We help complete and track EFT and ERA enrollment with your payers so payments and remittances arrive electronically, which reduces manual work and speeds up cash flow.
You receive regular posting summaries and a monthly report covering payments, adjustments, denials and variances. Reporting frequency can be adjusted to fit your practice.
Explore More
Related Services
Eligibility & Prior Authorization
Insurance verification and prior authorization handled before the visit, so claims are not denied later.
Appeals & Reconsiderations
Well-documented appeals and reconsiderations that recover revenue from denied and underpaid claims.
Revenue Cycle Reporting
Clear billing, collection and A/R reports that show exactly how your practice is performing.
Free Practice Audit
Ready for Accurate, Stress-Free Payment Posting?
Let our team handle posting and reconciliation while you focus on patient care.